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Bookkeeping pricing calculator

How much to charge for bookkeeping?

Price cleanup of old records as a separate one-time task from the recurring month.

A monthly bookkeeping package covering four transaction batches and three accounts.

  • Editable example assumptions
  • Cost-based, not a market rate
  • Before tax

Your assumptions

Editable example inputs. Replace them with your own numbers.

Work and time

Transaction batches
Accounts reconciled
Monthly review

Owner delivery time: 11.00 h

Job costs

Software share

Goal, fees, and billing

Your quote result

Based on the assumptions you entered, before tax.

Exact minimum target price$504.29
Suggested rounded quote$505
Operating profit at suggested quote$152

Based on your inputs, not a market rate or after-tax take-home pay.

Cost breakdown

Owner labor
$300
Other labor
$0
Direct job costs
$28
Travel, equipment, overhead & other fixed costs
$25
Total fixed cost
$353
Show calculation and assumptions

(11.00 delivery + 1 other hours) × $25/h + $0 other labor + $28 direct costs + $25 other fixed costs = $353. $353 ÷ (1 − 0% fees − 30% margin) = $504.29 after rounding up to the cent.

Cost coverage: $353 ÷ (1 − 0% fees) = $353.

Owner pay is included as labor cost. Quote-based percentage fees are subtracted in the denominator.

Suggested equivalent: $505.00 per month across 1 month. Total quote comes first.

Compare your own scenarios

Enter and confirm your low and high total owner hours and material costs. These are planning assumptions, not market ranges.

Low scope

Add both values to compare.

Expected: current inputs

$504.29 exact · $505 suggested

High scope

Add both values to compare.

$

Enter a positive quote to see its profit and margin.

How to scope this bookkeeping quote

Start with the actual deliverable and billing unit: 1 month in the editable example. If the customer’s scope differs, change task quantities, hours per item, and billable unit count before relying on the result.

Costs to check

  • Transaction batches: estimate the quantity and the time each one takes.
  • Accounts reconciled: estimate the quantity and the time each one takes.
  • Monthly review: estimate the quantity and the time each one takes.
  • Software share: enter the amount you expect to pay for this job.
  • Include your owner pay, travel, equipment use, overhead, and any helper or subcontractor costs that actually apply.

Worked example

Illustrative inputs, not observed local prices.

11.00 delivery hours + 1 other hours at $25/hour = $300 owner labor. $28 direct job costs, plus $25 other fixed costs, gives $353 fixed cost.

With a 30% target margin and 0% quote-based fees: $353 ÷ 0.70 = $504.29 exact minimum target price.

Where this estimate can change

This is a pricing example, not accounting, tax, or compliance advice.

The result covers only entered costs and the owner pay target. It is a before-tax operating estimate; it does not establish a local market rate or legal requirements.

Before quoting

Confirm the scope

How many transaction batches, accounts, reconciliations, and monthly review tasks are included?

When work changes

Revise the estimate

Historical cleanup is a separate one-time workload; do not hide it inside an unchanged monthly package.

Billing unit

Price the full task first

The example covers 1 month. Divide the full quote by this count only when it matches what the customer will actually buy.

Source and method

This page uses the QuoteForProfit cost-based formula and explicitly labeled, editable example assumptions. It does not use an external market price table. Method updated 2026-11-06.

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