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Virtual assistant pricing calculator

How much to charge for virtual assistant?

“Available anytime” is a different scope from a fixed 20-hour task package; define response windows and capacity.

One monthly package with scheduled tasks, training, and a stated amount of response coverage.

  • Editable example assumptions
  • Cost-based, not a market rate
  • Before tax

Your assumptions

Editable example inputs. Replace them with your own numbers.

Work and time

Scheduled task hours
Training and setup hours
Response coverage hours

Owner delivery time: 25.00 h

Job costs

Platform tools

Goal, fees, and billing

Your quote result

Based on the assumptions you entered, before tax.

Exact minimum target price$940
Suggested rounded quote$940
Operating profit at suggested quote$235

Based on your inputs, not a market rate or after-tax take-home pay.

Cost breakdown

Owner labor
$650
Other labor
$0
Direct job costs
$25
Travel, equipment, overhead & other fixed costs
$30
Total fixed cost
$705
Show calculation and assumptions

(25.00 delivery + 1 other hours) × $25/h + $0 other labor + $25 direct costs + $30 other fixed costs = $705. $705 ÷ (1 − 0% fees − 25% margin) = $940 after rounding up to the cent.

Cost coverage: $705 ÷ (1 − 0% fees) = $705.

Owner pay is included as labor cost. Quote-based percentage fees are subtracted in the denominator.

Suggested equivalent: $940.00 per month across 1 month. Total quote comes first.

Compare your own scenarios

Enter and confirm your low and high total owner hours and material costs. These are planning assumptions, not market ranges.

Low scope

Add both values to compare.

Expected: current inputs

$940 exact · $940 suggested

High scope

Add both values to compare.

$

Enter a positive quote to see its profit and margin.

How to scope this virtual assistant quote

Start with the actual deliverable and billing unit: 1 month in the editable example. If the customer’s scope differs, change task quantities, hours per item, and billable unit count before relying on the result.

Costs to check

  • Scheduled task hours: estimate the quantity and the time each one takes.
  • Training and setup hours: estimate the quantity and the time each one takes.
  • Response coverage hours: estimate the quantity and the time each one takes.
  • Platform tools: enter the amount you expect to pay for this job.
  • Include your owner pay, travel, equipment use, overhead, and any helper or subcontractor costs that actually apply.

Worked example

Illustrative inputs, not observed local prices.

25.00 delivery hours + 1 other hours at $25/hour = $650 owner labor. $25 direct job costs, plus $30 other fixed costs, gives $705 fixed cost.

With a 25% target margin and 0% quote-based fees: $705 ÷ 0.75 = $940 exact minimum target price.

Where this estimate can change

Unused hours, carryover, and extra requests require an explicit agreement.

The result covers only entered costs and the owner pay target. It is a before-tax operating estimate; it does not establish a local market rate or legal requirements.

Before quoting

Confirm the scope

What tasks, response hours, tools, training, and monthly capacity are promised?

When work changes

Revise the estimate

A wider availability window or new task category can use capacity even if visible task hours do not change; define a new scope.

Billing unit

Price the full task first

The example covers 1 month. Divide the full quote by this count only when it matches what the customer will actually buy.

Source and method

This page uses the QuoteForProfit cost-based formula and explicitly labeled, editable example assumptions. It does not use an external market price table. Method updated 2026-11-06.

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