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Personal training pricing calculator

How much to charge for personal training?

Calculate all five sessions and planning work before dividing the package quote by five.

A five-session package with one planning block and a facility share for each appointment.

  • Editable example assumptions
  • Cost-based, not a market rate
  • Before tax

Your assumptions

Editable example inputs. Replace them with your own numbers.

Work and time

Training sessions
Program planning

Owner delivery time: 7.00 h

Job costs

Equipment consumables
Facility share

Goal, fees, and billing

Your quote result

Based on the assumptions you entered, before tax.

Exact minimum target price$360
Suggested rounded quote$360
Operating profit at suggested quote$90

Based on your inputs, not a market rate or after-tax take-home pay.

Cost breakdown

Owner labor
$200
Other labor
$0
Direct job costs
$50
Travel, equipment, overhead & other fixed costs
$20
Total fixed cost
$270
Show calculation and assumptions

(7.00 delivery + 1 other hours) × $25/h + $0 other labor + $50 direct costs + $20 other fixed costs = $270. $270 ÷ (1 − 0% fees − 25% margin) = $360 after rounding up to the cent.

Cost coverage: $270 ÷ (1 − 0% fees) = $270.

Owner pay is included as labor cost. Quote-based percentage fees are subtracted in the denominator.

Suggested equivalent: $72.00 per session across 5 sessions. Total quote comes first.

Compare your own scenarios

Enter and confirm your low and high total owner hours and material costs. These are planning assumptions, not market ranges.

Low scope

Add both values to compare.

Expected: current inputs

$360 exact · $360 suggested

High scope

Add both values to compare.

$

Enter a positive quote to see its profit and margin.

How to scope this personal training quote

Start with the actual deliverable and billing unit: 5 sessions in the editable example. If the customer’s scope differs, change task quantities, hours per item, and billable unit count before relying on the result.

Costs to check

  • Training sessions: estimate the quantity and the time each one takes.
  • Program planning: estimate the quantity and the time each one takes.
  • Equipment consumables: enter the amount you expect to pay for this job.
  • Facility share: enter the amount you expect to pay for this job.
  • Include your owner pay, travel, equipment use, overhead, and any helper or subcontractor costs that actually apply.

Worked example

Illustrative inputs, not observed local prices.

7.00 delivery hours + 1 other hours at $25/hour = $200 owner labor. $50 direct job costs, plus $20 other fixed costs, gives $270 fixed cost.

With a 25% target margin and 0% quote-based fees: $270 ÷ 0.75 = $360 exact minimum target price.

Where this estimate can change

Cancellation, travel, and facility terms need to be stated in the client agreement.

The result covers only entered costs and the owner pay target. It is a before-tax operating estimate; it does not establish a local market rate or legal requirements.

Before quoting

Confirm the scope

How many sessions, planning blocks, facility charges, and follow-up tasks does the package include?

When work changes

Revise the estimate

If the package gains sessions or programming work, add their full cost before recalculating any per-session equivalent.

Billing unit

Price the full task first

The example covers 5 sessions. Divide the full quote by this count only when it matches what the customer will actually buy.

Source and method

This page uses the QuoteForProfit cost-based formula and explicitly labeled, editable example assumptions. It does not use an external market price table. Method updated 2026-11-06.

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