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Wedding photography pricing calculator

How much to charge for wedding photography?

Set coverage hours, final image deliverables, second-shooter role, and overtime terms before quoting.

One wedding package with coverage, preparation, and a defined editing workload.

  • Editable example assumptions
  • Cost-based, not a market rate
  • Before tax

Your assumptions

Editable example inputs. Replace them with your own numbers.

Work and time

Event coverage hours
Editing hours
Planning meetings

Owner delivery time: 23.00 h

Other people

Job costs

Gallery delivery

Goal, fees, and billing

Your quote result

Based on the assumptions you entered, before tax.

Exact minimum target price$1,462.86
Suggested rounded quote$1,465
Operating profit at suggested quote$441

Based on your inputs, not a market rate or after-tax take-home pay.

Cost breakdown

Owner labor
$625
Other labor
$224
Direct job costs
$30
Travel, equipment, overhead & other fixed costs
$145
Total fixed cost
$1,024
Show calculation and assumptions

(23.00 delivery + 2 other hours) × $25/h + $224 other labor + $30 direct costs + $145 other fixed costs = $1,024. $1,024 ÷ (1 − 0% fees − 30% margin) = $1,462.86 after rounding up to the cent.

Cost coverage: $1,024 ÷ (1 − 0% fees) = $1,024.

Owner pay is included as labor cost. Quote-based percentage fees are subtracted in the denominator.

Suggested equivalent: $1,465.00 per event across 1 event. Total quote comes first.

Compare your own scenarios

Enter and confirm your low and high total owner hours and material costs. These are planning assumptions, not market ranges.

Low scope

Add both values to compare.

Expected: current inputs

$1,462.86 exact · $1,465 suggested

High scope

Add both values to compare.

$

Enter a positive quote to see its profit and margin.

How to scope this wedding photography quote

Start with the actual deliverable and billing unit: 1 event in the editable example. If the customer’s scope differs, change task quantities, hours per item, and billable unit count before relying on the result.

Costs to check

  • Event coverage hours: estimate the quantity and the time each one takes.
  • Editing hours: estimate the quantity and the time each one takes.
  • Planning meetings: estimate the quantity and the time each one takes.
  • Gallery delivery: enter the amount you expect to pay for this job.
  • Include your owner pay, travel, equipment use, overhead, and any helper or subcontractor costs that actually apply.

Worked example

Illustrative inputs, not observed local prices.

23.00 delivery hours + 2 other hours at $25/hour = $625 owner labor. $224 other labor. $30 direct job costs, plus $145 other fixed costs, gives $1,024 fixed cost.

With a 30% target margin and 0% quote-based fees: $1,024 ÷ 0.70 = $1,462.86 exact minimum target price.

Where this estimate can change

A second photographer belongs in crew or subcontractor cost; avoid counting that fee twice.

The result covers only entered costs and the owner pay target. It is a before-tax operating estimate; it does not establish a local market rate or legal requirements.

Before quoting

Confirm the scope

How many event hours, planning meetings, edited deliverables, and additional photographers are included?

When work changes

Revise the estimate

Coverage overtime, a second shooter, or extra deliverables should update labor and subcontractor costs before the package price is revised.

Billing unit

Price the full task first

The example covers 1 event. Divide the full quote by this count only when it matches what the customer will actually buy.

Source and method

This page uses the QuoteForProfit cost-based formula and explicitly labeled, editable example assumptions. It does not use an external market price table. Method updated 2026-11-06.

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One photography project with a shoot, editing, and client planning.